SignGuard

Secure communication based on TLS 1.2 or higher

Many organizations—such as universities, law firms, government agencies, hospitals, and financial institutions—still manage the electronic signing of binding documents manually. They rely on spreadsheets to track versions, send bulk communications manually, issue ad hoc reminders, and download each signed file individually.

This approach consumes valuable staff time, increases the risk of human error (such as omissions, incorrect versions, or delays), and lacks solid traceability—making audits difficult and potentially compromising the integrity of critical information across sectors.

Unlike cloud-based solutions like Adobe Sign or DocuSign, our platform is installed entirely within the client’s infrastructure. This ensures that all sensitive information—templates, PDF documents, signature metadata, and audit logs—remains under the organization’s full control.

This guarantees compliance with internal cybersecurity and privacy policies, eliminates third-party exposure, and strengthens user trust by removing reliance on external providers.

End-to-end security: In transit and at rest

The solution is designed with a strong focus on the confidentiality, integrity, and availability of information—establishing a robust and reliable environment.

The platform ensures secure communication through TLS 1.2 or higher, providing end-to-end encryption for all data exchanged between users.

This includes academic, legal, government, financial, or human resources personnel—as well as citizens and clients.

This measure prevents third parties from intercepting, reading, or altering information during transmission.

For data at rest, AES-256 encryption is applied, delivering robust protection with a security level considered post-quantum.

This safeguard extends not only to the final signed contractual documents, but also to all supporting materials uploaded—such as identification documents, résumés, or certificates—and to the individual digital records of employees or clients.

Document Management and Advanced Auditability

The system integrates a sophisticated version control mechanism for all templates and pre-signature documents.

This functionality is crucial, as it enables tracking of every change made to a document, identifying the author of each modification, and—most importantly—restoring any previous iteration if necessary.

This not only facilitates collaboration and template editing but also adds a layer of security by allowing users to revert to earlier states and correct errors.

Complementing this, comprehensive traceability is a key feature embedded throughout the entire contract lifecycle.

Every relevant action is meticulously logged, including who signed the document, when the signature occurred, and the specific context of the action.

This audit trail is invaluable for future audits, ensuring regulatory compliance and providing an immutable record of operations—essential for both legal and operational validation of contracts.

Robust electronic signature and on-premise deployment

The platform is designed to support the signing of PDF documents using digital certificates, adhering to international standards for advanced electronic signatures.

This not only streamlines the contracting process by eliminating the need for physical signatures but also ensures the authenticity, integrity, and non-repudiation of contracts.

The advanced digital signature uniquely links the signer to the document, protecting it against any subsequent alteration and providing full legal validity.

Finally, the choice of an on-premise deployment further strengthens the commitment to security and control.

By hosting the solution within the organization’s perimeter, it eliminates any dependency on third-party cloud services and prevents the undue exposure of personal data.

Contact a specialist

The platform is designed to digitize and automate the entire official document signing cycle across multiple sectors: